SCCYSL Constitution
and By-Laws
Last amended November 29th, 2005 AGM
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Article
1:01
Name |
1:01:01 |
This
League shall be known as the Santa Cruz County Youth Soccer
League
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Article
1:02
Purpose and Bounderies |
1:02:01 |
The
purpose of this league shall be to develop, promote and administer
the game of soccer among youth (boys and girls under nineteen [19] years
of age) within Santa Cruz County
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The
northern and eastern boundaries conform to Santa Cruz County
lines. At the southeastern point where Monterey County meets
Santa Cruz County, the southern boundary moves west along
the Santa Cruz County line past Aromas. At Murphy Road the
boundary travels south to San Juan Road and continues south
to Highway 101. The boundary travels in a southwesterly direction
on Highway 101 to Route 156, at Prunedale. Moving in a westerly
direction Route 156 meets the southern end of Castroville
Blvd and continues west to the coast. The coastline is the
western boundary all the way up to the San Mateo County Line.
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1:02:03 |
The
governing authority of this League may create geographical
sub-divisions within the territory, which shall be known
as clubs.
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Article
1:04
Affiliation |
1:04:01 |
This
League shall be an affiliated branch of and comply with the
authority of the California Youth Soccer Association (CYSA),
the United States Youth Soccer Association (USYSA) and the
United States Soccer federation (USSF).
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Article
1:05
Authorities |
1:05:01 |
The
League shall be governed by its Constitution, By-Laws, Rules
and Regulations except when those are superseded by CYSA,
USYSA or USSF.
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The
governing authority of this League whose power shall be vested
with the Board of Directors of this League.
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Article
1:06
Membership |
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The members of this League shall consist of each member of the Board of Directors, each elected member of the six (6) designated Clubs and each coach or team representative of each affiliated team, which has participated in the current season.
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Article
1:07
Meetings |
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The Annual General Meeting (AGM) of members shall be held in November of each year in Santa Cruz County at a time and place set by the League Board.
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A quorum for the transaction of business shall consist of those members present at the meeting.The order of business at the Annual General Meeting shall be as follows
A. Call to Order
B. Roll Call
C. Accept Minutes of previous AGM
D. Reports:
1. President
2. Treasurer
3. Other Board Members
4. Committees and others
E. Unfinished Business
F. Proposals for change of Constitution, By-Laws and Rules and Regulations.
G. Election of Officers
H. New Business
I. Adjournment
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1:07:03 |
Each member present at the meeting shall be entitled to one vote. The President shall cast a vote only in the case of a tie.
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1:07:04 |
Decisions made at this meeting shall be by majority vote of the members present except that any amendment of the Constitution, By-Laws or Rules and Regulations shall be by affirmative vote of two-thirds (2/3) vote of the members present.
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Article
1:08
Amendments |
1:08:01 |
Any amendment to these By-Laws and Rules and Regulations of this League shall require the affirmative vote of at least two-thirds (2/3) of the members present at the Annual General meeting or any legally held meeting called for the purpose of considering amendments to the By-Laws and/or Rules and Regulations and at which a quorum is present.
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Article
2:01
Players |
2:01:01 |
All
players must be properly registered with the League before
playing, which includes any practice session.
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2:01:02 |
All
boys and girls under the age of nineteen (19) shall be allowed
to play, subject to any suspensions or restrictions imposed
by the Board of Directors from time to time.
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All
players shall abide by the Constitution, By-Laws and Rules
and Regulations of this League and all applicable rules and
regulations of the organizations with which this League is
affiliated.
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Article
2:02
Board of Directors |
2:02:01 |
The
governing board of this League shall be the Board of Directors
which shall conduct the business affairs of the League and
shall be composed of the following:
1. President: who shall be the chief executive officer
of the League shall conduct all meetings of the Board
of Directors and of the members and shall cast a vote
only in a case of a tie; shall appoint temporary committees
when the need arises; and shall be the official liaison
with CYSA.
2. Vice President: who, in the absence of the President
shall preside at meetings and act as President; make
up and maintain game schedules, reschedule postponed
games, subject to approval of the Board of Directors.
3. Secretary: who shall keep accurate record of meetings
of the Board of Directors and members; all correspondence.
4. Treasurer: who shall maintain all accounts, receive
income and bills, prepare payments, and maintain all
financial records and reports.
The term
of office for the Treasurer shall be different than other
Board members in order to coincide with the filing of the
tax forms. For the Treasurer only, the term of office shall
be from April 1 to March 31. As with all other offices,
the election of the treasurer shall occur at the AGM, but
for the treasurer only, office is assumed on April 1st.
5. Coaches Representative: who shall hold coaches meetings
as needed and represent the coaches at the meeting of
the Board of Directors. Coordinate countywide State Coaches
Clinics.
6. Referee Coordinator: who shall hold referee meetings,
conduct clinics and supervise the conduct of the referees.
Coordinate referee scheduling for District Cup.
7. Registrar: who shall keep an accurate record of all
players and teams registered in theLeague and be responsible
for filing the required registration forms to CYSA.
8. Assistant Registrar: who shall assist the league
registrar with the registration duties.
9. Tournament Coordinator: who shall handle the Santa
Cruz Classic if sanctioned; if not sanctioned, position
is terminated until sanction approval.
10. D2 Tournament Coordinator: responsible for coordinating
referees, field marshals, and check-in for District Cup
tournaments. Will be the liaison for SCCYSL regarding
district cup.
11. Communications Director: who shall be responsible
to insure the latest information is available to support
SCCYSL. Who shall create and maintain SCCYSL WEB site.
Who will coordinate the latest information and links.
The WEB will accommodate all clubs and league events
such as referee & coaches clinics, registration,
league and club schedules, links to our six clubs and
district, class I & III coach/team information, etc.
12. Abronzino Representative: who shall represent Santa
Cruz County Soccer League at all Abronzino League meetings.
13. Delgado Representative:who shall represent Santa
Cruz County Soccer League at all Class 3 Delgado League
meetings and coordinate all teams playing within C3PL.
14. Past President: Term is limited to one year. The outgoing
president shall hold this position and shall act in the
capacity of advisor to the current Board of Directors.
Shall have full voting power as a member of the Board
of Directors.
15. Six Club Presidents: who shall set up a Club Board
to handle registration, arrange for teams and coaches;
acquire team sponsors; be in charge of all general administrative
duties within their respective clubs. The club presidents
shall be elected at their club Annual General Meetings.
The club bounderies are described as follows:
Club #01 Santa Cruz City Youth Soccer Club:
Comprised of Santa Cruz City, Happy Valley, Bonny Doon & Davenport
Elementary School Districts.
Club #02 Mid County Youth Soccer Club:
Comprised of Live Oak, Mountain and Soquel Elementary School Districts.
Club #03 Aptos Youth Soccer Club:
Comprised of Aptos High School District.
Club #04 Scotts Valley/San Lorenzo Valley Youth Soccer Club:
Comprised of San Lorenzo Valley Unified School District, Scotts Valley
and Loma Prieta Elementary School Districts.
Club #05 Pajaro Valley Youth Soccer Club:
Comprised of Watsonville High School and Rolling Hills Jr. High School
Districts.
Club #06 Santa Cruz County Breakers:
Comprised of all Santa Cruz teams registered as Division 1 teams. All players who play on Class 1 teams in the League are registered through this club. This Club may have a representative of each of the geographic areas defined by the other five (5) club boundaries on its governing board. A Club that wants a representative on this Club must express its intention and communicate the representative's name to the Club Board and the League by February 15 of each year.
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The
Board of Directors shall have exclusive responsibilities
for the following, in addition to or as part of the normal
legal responsibilities of the Board: Enforcing and interpreting
the Articles, By-Laws Rules and Regulations of this League
and making recommendations to the members of the League for
their amendment as needed.
1. The creation of geographical areas
within Santa Cruz County for the operation of the games and
competitions within this League, and the modification thereof,
as it deems necessary.
2. Oversee
the selecting of the coaches by the clubs for all affiliated
teams. No coach who has served in any previous season shall
have a right to be appointed a coach in a subsequent year
unless he/she is selected by the Club's governing board.
Coaches shall be selected on the ability to teach the techniques
and rules of soccer, to manage their players as a team
and to display and teach good sportsmanship.
3. Oversee
the Clubs in their supervision of team coaches and ensuring
that teams are being coached in a satisfactory manner,
consistent with sportsmanship, good soccer and the best
interests of the players; shall have the power to make
appropriate investigations into these matters, to establish
corrective measures to be followed by the parties concerned,
and to remove a coach of a team if the provisions are not
followed.
4. Having
ultimate responsibility for all duties assigned to the
officers of the League.
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2:02:03 |
The
members of the Board of Directors shall be elected by the
members of the League at its Annual General Meeting and shall
take office when elected (except as noted previously for
Treasurer). Any vacancy on the Board of Directors shall be
appointed by the Board of Directors as soon as possible.
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2:02:04 |
Any
member of the Board absent from three (3) successive meetings
of the Board of Directors without just cause is subject to
removal from office by affirmative vote of the members of
the Board of Directors present at a meeting at which there
is a quorum. A Director may be removed from office for any
reason by vote of at least (2/3) of the directors of the
Board.
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2:02:05 |
At
no time shall more than 33% of the members of the Board of
Directors be composed of individuals who are related to a
single team or a single geographic club. For purpose of this
paragraph, the term "related to" shall mean acting as a member,
officer, or Board member of the entity, coaching a team registered
under that entity or being a parent or guardian of a child
who plays on a team registered under such entity.
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Article
2:03
Meetings |
2:03:01 |
Regular
meetings of the Board of Directors shall be once a month,
the first Tuesday of each month, except December when there
is no meeting and January, which follows the AGM.
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Special meetings may be called by the President or by five (5) members
of the Board in the same manner as for regular meetings.
The
Board of Directors with a $100.00 fine will penalize clubs
Not Represented at schedule League meetings. Fines will be
due at next scheduled League meeting. Clubs not paying fines
nor attending scheduled League meetings will be denied league/club
play.
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Article
2:04
Quorum |
2:04:01 |
At
all meetings of the Board of Directors, fifty one percent
(51%) of the Board of Directors membership shall constitute
a quorum for the transaction of business. All decisions shall
be taken by affirmative vote of a majority of thosemembers
present at a meeting at which there is a quorum.
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Article
3:01
Authorities and Responsibilities |
3:01:01 |
The
California Youth Soccer Association "General Procedures" and "Specific
Rules" are to be followed subject to the following additions
and/or modifications contained herein.
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Each
team shall be responsible for the conduct of its players
and coaches and it is the responsibility of each team to
insure that its actions on or off the field does not bring
disrespect upon this League.
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Article
3:02
Registration |
3:02:01 |
No
person shall play or practice in this League until a properly
completed registration form has been submitted to the proper
authority and officially processed.
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Players
shall be assigned to teams by the respective Area/Club coordinator
based upon the then current policies of the Board of Directors.
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Each
player shall be prepared to present proof of registration
to the referee if asked on a condition to playing in a League
game.
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Each
player shall be prepared to present written proof of age
to any League Official at any time.
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3:02:05 |
The
Board of Directors shall have the power to suspend registration
of players at any time and for any period. During said period
of suspension, players may be registered and assigned to
teams only in cases of hardship to be determined by the Board
of Directors on a case-by-case basis.
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It is the goal of the League
to maintain age purity. The League will automatically allow up to 3 players playing up one year. No team may register more than 3 players
playing up one year or any player playing up more than
one year without prior approval of the Club Board in which
the team is registered.
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Article
3:03
Coaches |
3:03:01 |
All
class 1, 2 and 3 coaches shall have prior to the beginning
of the first season minimum of an "F" license. All second
year coaches shall have a minimum of an "E" license.
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3:03:02 |
Any
individual who was convicted of or pleads guilty to a crime
of moral turpitude or is a registered sex offender is prohibited
from coaching or managing youth soccer team under our jurisdiction.
If the individual is convicted or pleads guilty, or becomes
a registered sex offender while actively coaching or managing,
the League may remove the individual from the position of
coach or manager once the conviction, plea or registration
as a sex offender occurs.
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Article
3:04
Referees |
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The
League will do its best to schedule a qualified referee for
each game. In the event a qualified referee is not available,
a substitute referee will be used after being agreed upon
by both coaches.
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The
referee shall report the results of the game, team personnel,
goal scorers and any violations of the rules and regulations
to the League Referee Coordinator on the Referee Official
Form at the earliest opportunity.
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Article
3:05
Protests and Appeals |
3:05:01 |
Only
violations of the By-Laws, Rules and Regulations of this
League or of the CYSA, or misapplication of the Laws of the
Game shall be considered proper subject for protest.
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Any protest or club level appeals permitted by these rules and regulations shall be delivered in writing to the League within two (2) calendar days of the club or league decision of the event being protested, together with a non-refundable amount of $25.00.
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Any
protest shall be heard by a protest committee to include
the President (or such person designated by him/her) and
two members of the Board of Directors. The protest committee
shall consider all pertinent information arising out of the
protest and shall make its decision within seven (7) days
following the delivery of protest to the League. The decision
shall be delivered to the protesting party personally or
shall be mailed to him/her within 24 hours of the decision.
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The
decision of the protest committee shall be final. An appeal
may be made to USSF National Appeals Committee per USSF Bylaw
705.
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No
member of the Leagues Protest Committee shall be a coach,
manager or parent of any team in the Division whose team
is involved in the protest.
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Article
3:06
Disciplinary Procedures |
3:06:01 |
CYSA
Disciplinary rulings and suggested penalties are to be used
as guidelines except that the following penalties are mandatory:
1. A
player or coach ejected (red card) by the referee for misconduct
shall receive a one (1) game suspension.
2. A
player or coach receiving his/her 3rd and each successive
caution (yellow card) in one season shall receive a one
(1) game suspension.
3. A player
or coach receiving two (2) ejections in one season will
automatically have to appear before the appropriate disciplinary
committee.
4. Any
coach whose team receives three (3) ejections in one season
shall appear before the appropriate disciplinary committee.
5. The
appropriate disciplinary committee may choose to increase
the degree of penalty according to the gravity of the offense.
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Article
3:07
Participation |
3:07:01 |
At Division 3 and Division 4 (recreation) level each player present and physically able shall play for at least one half (1/2) of the game, except that a coach may discipline players by restricting them from play, providing the referee and opposing coach are notified prior to the start of the game.
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Article
3:08
Format of Play |
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The Board of Directors will, after analyzing the number of teams in each division and after player registration; determine the format of play for that division.
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